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Educational Visit Coordinator Training

This course is based on the National Guidance produced by the Outdoor Education Advisers’ Panel and comes with their resources. Adopting National Guidance removes the need for each school to write and maintain their own comprehensive guidance (School Visits Policy) and gives users easy access to regularly updated and nationally recognised guidance. This seminar is suitable for all Educational Visits Coordinators, including those newly appointed and aspiring to this role. It is also appropriate for other teachers, such as Directors of Sport and Heads of Outdoor Education, who regularly deal with off-site activities.

The focus will principally be upon potentially hazardous activities, such as sports fixtures and tours, ski trips, outdoor education and cultural visits overseas. However, it will consider all off-site trips. It will look at the special responsibilities incurred by residential trips. The content of this guidance is endorsed by the Health and Safety Executive, and also by the National Association of Head Teachers. A section of the seminar is devoted to Government advice and the Panel’s guidance in light of recent terrorist attacks. This training is certified by the Outdoor Education Advisers’ Panel.


  • The role and responsibilities of the EVC and Visit Leader
  • Consideration of resources (HSE, AALA, OEAP)
  • Sports and cultural tours – hosting and accommodation arrangements
  • Legal perspectives
  • Resources and information for the EVC to provide Visit Leader training
  • Awareness of recent incidents – some scenarios
  • Preparing for Inspection
  • School policy documentation
  • Transport issues and minibuses
  • Outdoor expeditions
  • Contracting to Third Parties
  • Staff to Pupil Ratios
  • Emergency Procedures exercise
  • Assessing competency of leaders and assistants
  • Threats owing to terrorism


1 Place £185 2 Places £309 4 Places £499

Course runs 10.00am – 3.30pm. Price includes lunch, refreshments and notes. Excludes VAT.


Martin Smith
Martin Smith

Martin is Chair of the English Outdoor Council. He is currently head of academic resilience at a large academy chain, and has published academic research into how the Outdoor Education offer can influence achievement in the whole school. He was previously Outdoor Education Adviser for Nottingham and Chairman of the Outdoor Education Advisers’ Panel.


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